Description

COMPANY OVERVIEW

At Vesta Property Services our philosophy is to provide a hands-on learning environment that utilizes one’s professional expertise and knowledge; in turn, you gain the exposure and experiences this industry has to offer!Vesta Property Services provides exceptional property management services to residential associations and developers across the state making us Florida’s most trusted community management company. Headquartered in downtown Jacksonville, Vesta has 15 offices and more than 1,000 employees throughout Florida. We are always looking for unique talent and leadership to help us grow within our industry.

SUMMARY

The Accounting Payable Coordinator is responsible for providing financial, administrative, and clerical services. This includes the processing and monitoring of payments and expenditures. Providing these services in an efficient and accurate manner so that vendors and suppliers are paid within time limits.

RESPONSIBILITIES AND DUTIES

• Enter all invoices according to associations budgets
• Utilize the Strong Room process in accordance with policies and procedures for each client
• Process manual payments and phone payments when necessary
• Maintain vendor W9’s and appropriate certificates of insurance
• Handles phone calls regarding vendor histories
• Back up for and/or handling estoppel processing
• Back up for and/or handling collections
• Handles entry of new owners into accounting system

COMPETENCIES:

• Financial Management.
• Ethical Conduct.
• Attention to Detail.
• Organized

EXPERIENCE:

• 2 to 5 years of accounts payable experience preferred

QUALIFICATIONS:

1. Ability to meet deadlines, and multitask in a fast-paced environment
2. Excellent oral and written communication skills
3. Proficient in Microsoft Office
4. Property management accounting software experience a plus
5. Bachelor’s degree in business administration, accounting, finance or minimum two years of accounting/accounts payable experience

PHYSICAL DEMANDS:

This is a largely sedentary role.

WORK ENVIRONMENT:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

TRAVEL:

No travel is expected for this position.

BENEFITS:

One of the many advantages of working at Vesta Property Services and its family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Vesta benefits are offered to full-time employees.

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse pose a threat to the health and safety of Vesta Property Services employees and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications